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Evidence Guide: DEFDPA008 - Manage public affairs projects

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

DEFDPA008 - Manage public affairs projects

What evidence can you provide to prove your understanding of each of the following citeria?

Define project scope

  1. Clarify project aim, purpose, product and outcome
  2. Develop project budget and confirm with relevant project stakeholders
  3. Determine and confirm project resources strategy including finance, personnel, technology and equipment requirements
  4. Determine project personnel responsibilities
  5. Communicate responsibilities clearly to project stakeholders and personnel
Clarify project aim, purpose, product and outcome

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop project budget and confirm with relevant project stakeholders

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine and confirm project resources strategy including finance, personnel, technology and equipment requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine project personnel responsibilities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate responsibilities clearly to project stakeholders and personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop project plan

  1. Develop project plan including timeline, schedules, deliverables and contribution from project stakeholders
  2. Develop project risk management strategy and resource management strategy in accordance with operational procedures
  3. Clarify and confirm resource requirements and availability
  4. Specify and confirm timeline and milestones
  5. Brief relevant personnel on project plan, deadlines and responsibilities
Develop project plan including timeline, schedules, deliverables and contribution from project stakeholders

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop project risk management strategy and resource management strategy in accordance with operational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Clarify and confirm resource requirements and availability

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Specify and confirm timeline and milestones

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Brief relevant personnel on project plan, deadlines and responsibilities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor project

  1. Implement project plan
  2. Support project personnel to ensure that project outcomes can be achieved
  3. Use interpersonal skills to build trust and cooperation with project team
  4. Assess progress against milestones and take contingency action as required to ensure project deadlines are met
  5. Adjust project plan in accordance with contingency plans
  6. Establish and maintain relevant documentation and correspondence register
  7. Provide feedback to relevant personnel coordinating sections of the project
  8. Finalise project within agreed timelines
  9. Provide reports to management/stakeholders, as required
Implement project plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Support project personnel to ensure that project outcomes can be achieved

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use interpersonal skills to build trust and cooperation with project team

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess progress against milestones and take contingency action as required to ensure project deadlines are met

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Adjust project plan in accordance with contingency plans

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and maintain relevant documentation and correspondence register

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide feedback to relevant personnel coordinating sections of the project

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise project within agreed timelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide reports to management/stakeholders, as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate project outcomes

  1. Evaluate project outcomes against agreed aim and purpose
  2. Evaluate project outcome quality
  3. Review project plan using agreed measures
  4. Communicate project evaluation outcomes with relevant personnel and incorporate recommendations into future project planning and management
Evaluate project outcomes against agreed aim and purpose

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate project outcome quality

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review project plan using agreed measures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate project evaluation outcomes with relevant personnel and incorporate recommendations into future project planning and management

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Define project scope

1.1

Clarify project aim, purpose, product and outcome

1.2

Develop project budget and confirm with relevant project stakeholders

1.3

Determine and confirm project resources strategy including finance, personnel, technology and equipment requirements

1.4

Determine project personnel responsibilities

1.5

Communicate responsibilities clearly to project stakeholders and personnel

2

Develop project plan

2.1

Develop project plan including timeline, schedules, deliverables and contribution from project stakeholders

2.2

Develop project risk management strategy and resource management strategy in accordance with operational procedures

2.3

Clarify and confirm resource requirements and availability

2.4

Specify and confirm timeline and milestones

2.5

Brief relevant personnel on project plan, deadlines and responsibilities

3

Monitor project

3.1

Implement project plan

3.2

Support project personnel to ensure that project outcomes can be achieved

3.3

Use interpersonal skills to build trust and cooperation with project team

3.4

Assess progress against milestones and take contingency action as required to ensure project deadlines are met

3.5

Adjust project plan in accordance with contingency plans

3.6

Establish and maintain relevant documentation and correspondence register

3.7

Provide feedback to relevant personnel coordinating sections of the project

3.8

Finalise project within agreed timelines

3.9

Provide reports to management/stakeholders, as required

4

Evaluate project outcomes

4.1

Evaluate project outcomes against agreed aim and purpose

4.2

Evaluate project outcome quality

4.3

Review project plan using agreed measures

4.4

Communicate project evaluation outcomes with relevant personnel and incorporate recommendations into future project planning and management

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Define project scope

1.1

Clarify project aim, purpose, product and outcome

1.2

Develop project budget and confirm with relevant project stakeholders

1.3

Determine and confirm project resources strategy including finance, personnel, technology and equipment requirements

1.4

Determine project personnel responsibilities

1.5

Communicate responsibilities clearly to project stakeholders and personnel

2

Develop project plan

2.1

Develop project plan including timeline, schedules, deliverables and contribution from project stakeholders

2.2

Develop project risk management strategy and resource management strategy in accordance with operational procedures

2.3

Clarify and confirm resource requirements and availability

2.4

Specify and confirm timeline and milestones

2.5

Brief relevant personnel on project plan, deadlines and responsibilities

3

Monitor project

3.1

Implement project plan

3.2

Support project personnel to ensure that project outcomes can be achieved

3.3

Use interpersonal skills to build trust and cooperation with project team

3.4

Assess progress against milestones and take contingency action as required to ensure project deadlines are met

3.5

Adjust project plan in accordance with contingency plans

3.6

Establish and maintain relevant documentation and correspondence register

3.7

Provide feedback to relevant personnel coordinating sections of the project

3.8

Finalise project within agreed timelines

3.9

Provide reports to management/stakeholders, as required

4

Evaluate project outcomes

4.1

Evaluate project outcomes against agreed aim and purpose

4.2

Evaluate project outcome quality

4.3

Review project plan using agreed measures

4.4

Communicate project evaluation outcomes with relevant personnel and incorporate recommendations into future project planning and management

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

applying organisational policies and procedures

applying relevant legislation, regulations and operational policies to public affairs projects

managing public affairs projects

planning and coordinating a range of events/activities for different stakeholders

publicising events and activities to encourage public participation.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

evaluation in the context of public affairs projects and activities

privacy principles

project planning and coordination

relevant legislation, regulations, organisational policies, organisational procedures and guidelines relating to public affairs, such as privacy, confidentiality, copyright, libel and slander

using mass media.

Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions may be found in the Companion Volume Implementation Guide.